Sample Pmp Application Form Filled Pdf
PDF Download:. Once you have registered an account on the, you will be able to find the online application form for the PMP® Certification under “myPMI” section.
- Sample Pmp Application Form Filled Sample work experience for pmp application google groups, i am in the process of filling up pmp application appreciate if someone.
- Is anyone can share sample of work experience used to update. Showing 4500 hrs are filled in the pmp application form. To the Google Groups 'PMP Cert.
PDF Download: The Complete PMI PMP Certification Guide 2018 can. Filling the online PMP® application form is a project. Below is a sample form of the project.
Filling the online PMP® application form is a project in itself. In addition to filling the personal particulars and details, PMI requires you to record your Project Management Experiences in details which requires you a lot of time and efforts. This article will spell out all the points you should note when filing your application. I passed the PMP® Exam with 4 Proficient and 1 Moderately Proficient.
Article Highlights. When to Fill the PMP® Application Form? Some PMP® aspirants will wait until they are fully prepared before filling the online PMP® certification application form. While this may work for some people, it is more advisable to submit the PMP® application earlier in your exam preparation. The benefits are listed below:. After submitting the PMP® application, you will be “forced” to write the PMP® exam within one year.
This gives PMP® aspirants a tangible target (or deadline) to work with and helps them remain focused during the exam preparation. I have heard a lot of aspirants lost focus amidst their hectic schedule and just postponed (and postponed again) the PMP® certification.
Some of them even postponed the exam for over 2 years. You will have up to 90 days to begin your exam application. Once you begin filling in the details online, PMI would store your information for 90 days before deletion. This will give you another tangible target to work on and focus on this project of filing the online PMP® application.
Filling the application form would take up much longer than you think. PMI requires you to record in details all the projects that you have handled during the required project experience period and each of them should be documented separately.
You need to calculate the time spent on the different project management process groups one by one and write up a “concise” description of your role in the project. You are also highly advised to seek consent from the supervisors for your documented projects in your role as well as your time in preparation for an audit. If you have made up the mind to get PMP® certified and have already begun reviewing the reference titles for the PMP® exam, don’t wait until a new version of the PMP® exam comes up and you will have to study from the ground up again (note: ). Completing the Online PMP® Application Form General Advice.
The most important rule is “ be honest”. This is expressly spelt out in the PMI conducts requirements. If PMI found out you had supplied misleading or wrong information on purpose, it would ban you from applying all of their certification forever. Double check the information you have entered. As you are allowed to print out a copy of your application for your record, do take advantage of this function and ask other to help you to check your information in the printed copy. Read the PMBOK® Guide at least once or attend PMP® exam prep courses before completing the PMP® application form. This will help you understand what is the most important information from PMI’s perspectives.
You will need to agree to the Project Management Institute’s Code of Ethics and Professional Conduct before the form can be submitted. Don’t skip this step, do read the code and learn it by heart. (The Code of Ethics and Professional Conduct will be tested on the PMP® exam in the form of situational questions, i.e.
Asking what you would do in a particular situation.) Filling the PMP® Project Management Experiences. The start date of the first project and the end date of the last project should at least cover a period 3 years (degree holders) or 5 years (secondary degree holders) as required by the PMI. In order to well prepare for an audit, you are highly advised to contact your project supervisors and notify them of the hours you will claim for each project. Their help is vital in case you are selected for an audit.
Some PMP® aspirants failed the audit because they could not find their supervisors or their supervisors refused to sign the experience verification forms. It is not required nor advised for each and every project you have handled. Include only enough number of projects to reach the required minimum number of hours (i.e. 4,500 hours for degree holders / 7,500 hours for secondary degree holders). Include large projects first as this would save you considerable time in case of an audit. When adding details of project management experiences to the application form, you will need to:. Give a title to each project (usually the project title).
Give your project role ( not your job title) – you can use PMI terms like project leader, project manager, project coordinator, etc. Hi Saahil, Below please find my answers: 1) Sure, you can ask the supervisor to verify it for you (if you are selected for an audit) or you can ask other colleagues who know your role in the projects to verify for you (this is no need to have exactly the person you named on the experience forms as your supervisor to verify the forms for you). Sorry that as I don’t know the details of your work, I cannot answer this one. But you may review your experience according to the definition of “project” by PMI. Wish you PMP success!
Hi Edward, thanks for your time on the topic. Can you kindly help to review and advice if the below is suffice so i can have a rough idea on how the format works? Bulk Credit Project Objective: To complete Bulk Credit project within 3 months time with a budget of 13k SGD. Key Deliverables: (IN) I was appointed as the PM by the Senior Managers.
I worked closely with Operations Manager and Client to develop the project charter and identify other stakeholders. (P) My main tasks were creating the detailed planning including defining project scope, developed project plan, participated in WBS, engaged Workforce, Finance and HR team to developed project schedule and cost estimate, planned communication requirement, identified key risk and response plan. (E) During the execution I developed and managed project team to ensure the bulk credit are processed on time within the budget. I also worked with the quality team to ensure that the quality standard are in place. (M&C) I tracked the Bulk Credit Project progress, and provide project performance updates to managers and clients. Meetings were also conducted to ensure work performance and corrective action taken for Bulk Credits processed incorrectly. I also worked with the quality team to audit the credits processed to control the quality.
(CL) I facilitated the closing meeting. We manage to complete the Bulk Project within 3 months and the cost is lesser than 13k which the client is very happy for and gladly accepted the results I’ve also recorded lessons learned and archived project documents such as templates, reporting formats that could be used for future bulk projects. Outcome: The Bulk Project is completed within the timeline and budget provided by clients. Hi Edward, I am preparing the documentation for PMP application. Regarding my PM experience I am working in a multinational Company having Sites across the globe and I have managed several projects for some of those Sites. Every Site have a different legal entity/address from the Site where I am actually based.
Within the application form “edit organization details” do you think should I enter my Site location (therefore always the same for all the projects) or the specific Site location for each specific project? In my opinion the 2nd option should be better but I am not sure. In any case I understand “Job title” is for me not for the sponsor? Your help will be appreciated.
Dear Edward, First of all i would like to thank you for your support with our PMP applications. I submitted the application before and the ask me to amend the work experience, now the applications is expired and i have to re-submit it again which gives me extra months to add in my work experience, i also have doubts if PMI would accept working in pharmaceutical research in a university as a project as a work experience or not.
Below is a description of my work experience and i want your advise if any amendments needed: 1-project no.1: Objective: An evaluation of the level of knowledge about probiotics among pharmacists and a analytical comparison between available probiotics products in Jordan. My role(IN):Perform project assessment and perform cost benefit analysis. (PL):Develop project management plan. (EX):Manage project resources and maximize team performance. (MC):Perform integrated change control and measure project performance. (CL):Obtain acceptance by sponsor to formally close project. Outcome: a research that will help in developing knowledge about probiotics in Jordan.
Project no.2: Objective:To register pharmaceutical product at Jordan Food and Drug administration. IN:Identifying stakeholders and perform key stakeholders analysis.
PL:Develop WBS, WBS dictionary and project management plan. EX:Collect work performance data,acquire and manage the project team and manage stakeholder engagement. MC:Measure project performance,control changes and recommend corrective or preventive actions. CL:Obtain acceptance by sponsor to formally close project and document lessons learned.
Outcome:product was successfully registered by JFDA. Project no.3: Objective: a successful launch of a pharmaceutical product. My role: IN:Develop project charter and identify high-level risks and constrains. PL:Develop project management plan and conduct a kick-off meeting. EX:Obtain and manage project resources, perform quality assurance and manage the project team.
MC:Control changes to scope, schedule, and budget and Measure project performance. CL:Obtain final acceptance of project deliverables and archive all project documents in PMIS.
Outcome: product launch activities were successful and held upon timeline. Also kindly advise if i should only consider my experience hours only as 40 hrs per week or i can add more than that because i exceeded the 40 hrs in the first time i submitted the application and i didn’t get any inquiry to amend it. Finally thanks again for your help and advise. Best Regards, Ali Darras. Hi Edward, first of all, I would like to thank you for the creation of the extremely useful resource which is vital for PMP applicants as me.
At the current moment, I am trying to re-write my experience according to PMI requirements. I have doubts regarding my project role (obtained position).
In several projects, I was the deputy project manager however, my role was acting on behalf of project manager due to his minor time inputs. In fact, the scope, time and budget were managed by me, but I’m afraid If the word “deputy” will be mention, it makes lead to rejection of the application.
I’m wondering what will be more suitable and honest to write in my application? Perhaps it may be a role of the project coordinator? Please, could you give you opinion on this matter?
Thank you in advance! Hi Maksym, Thanks for your comments.
1) PMI will NOT determine whether you are the project manager or not based on your job title. No worry to put “deputy” there. But remember to explain clearly and briefly (in 500 characters or so) your actual role in the project. PMI does not require you to go to the details/facts of your project, just an overview will do! 2) If you have explained clearly in the application form, the audit will not require you to provide additional description on your role. Wish you PMP success! Hi Ed – I have 25 years in telecom industry and past 15 or so in management role where my team ran programs that I oversaw and made sure that delivery was done properly including direct client interaction.
I ran many projects prior to 2000. Here are my questions if you give me your inputs/thoughts. – Can I take exam by taking the course realizing that this could be easier for me based on what I have done over years. – Should I first focus my energy into putting the details of my app first? I am more eager to prepare and pass the exams and worry about app. I don’t know if that’s allowed.
– I will have to hunt down my past managers who can certify on my experience in case any audit takes place. – I don’t know that I have documentation details from those projects. I can recall and write the details required. Please provide your thoughts in this matter.
I thank you in advance for your inputs. Hi Shah, Thanks for your query. – Sure, it is highly recommended to take a PMP exam prep course (online or face to face) even though you have already got the 35 contact hours from other project management courses before as the PMP exam is about the PMP knowledge rather than general project management knowledge. – You can study first but to play safe, it is highly recommended to have your PMP application accepted first — that’s what I did for my PMP Exam. But I did read the PMBOK Guide before submitting my application as the terminologies contained there will help you tremendously with your project description. – It is highly recommended to document only those projects that add up to the required minimum number of hours of project management experience (and the more recent ones preferred).
Sample Pmp Application
You are advised to contact your managers to agree on the hours and project descriptions you are to submit to PMI but even if you can’t find your manager, it is totally acceptable to ask anyone intimately involved in the project (e.g. Colleagues, co-workers, etc.) to verify your experience. – There is no need to present documentations on your projects. Even in case of PMP audit, you will only need to ask your managers to sign the forms, no documentation required. Hope this helps with your PMP journey.
Wish you PMP success! Hello Edward; Could you please help me reviewing the below project description for my pmp application. Please suggest if any changes are required (I am not sure what info should be included/excluded to respect the constraint of 550 characters! Thank you for you comments. The project objective was to migrate the old Provisioning system to a new one with higher capacity & that allows the activation of all mobile services in ONLINE mode Deliverable:Provisioning system & doc I was acting as a PM I’ve assessed the feasibility,identified stakeholders & their requirements Developed the detailed PM plan Managed & supervised project team Monitored project scope & schedule & created status reports Recorded lessons learned & obtained final acceptance The project was a success & added flexibility to MKT for promotion’s development. Hello Edward, Could you please help me reviewing project description for my pmp application.
Please suggest if any changes are required. Thank you and appreciate you comments. Tripoli National Public Park Project -1950 hours Objective: To build and construct national public park over 34 acres. This project was comprised of restaurants, playgrounds, landscaping, lakes, and administration buildings in addition to buildings the complete infrastructure for 34 acres of land. I was appointed the project manager for the project. I led and managed a team consisting of engineers and senior engineers’ team members to perform project management and supervision on behalf of the client.
Key Deliverables: – IN: I worked closely to support the designer and the client to develop project charter and identify key stakeholders and their expectations. – PL: my major tasks were creating the detailed planning including defining the project scope, developed the project plan, participated in WBS, developed project schedule and cost estimate, planned communication requirement, identified key risk and response plan. Moreover, I worked with the client to develop policies and procedures to support the achievement of the project objectives. – EX: during the execution I developed and managed project teams, assigned work, executed tasks defined in the project plan, coordinated activities across different project objectives, ensured quality standard are in place, implemented approved changes.
– MC: I also monitored and controlled key project constraints, tracked project progress, reported project performance, motivated team members, conducted meeting to ensure work performance, managed changes to scope, determined and taken corrective actions, controlled procurement, performed quality control and quality assurance. – CL: I participated in a closing meeting. Recorded lessons learned and archived project records such as technical reports, project photos and as build drawings.
Outcome: Completed project with 95% success rate. The project was opened on scheduled date. Hi Frances, I also did a lot of overlapping projects. You can actually document overlapping projects (pls refer to the PMP Handbook page 8): “For each month in which you worked on multiple, overlapping projects, you can only count the time spent on ONE of those projects toward fulfilling your eligibility requirements.” And you would need to actually spilt your working hours between the overlapping projects instead of simply counting 8 hours for each day of working. But otherwise, there is nothing stopping you to document your overlapping project experiences. Wish you PMP success!
Hereunder the PMI’s feedback on my application: PMI requires that qualified PMP candidates:. Perform their duties under general supervision and are responsible for all aspects of the project for the life of the project. Lead and direct cross-functional teams to deliver projects within the constraints of schedule, budget and resources. Demonstrate sufficient knowledge and experience to appropriately apply a methodology to projects that have reasonably well-defined project requirements and deliverables.
We are unable to ascertain from the project descriptions you have provided if you served as a leader in the capacity on the projects per the aforementioned role definition. Candidates do not need the title of project manager to apply for the Project Management Professional (PMP)® credential, as organizations may have different titles to reflect the work performed in a project management role. However, you do need to record your experience leading and directing projects in the credential application.
Project descriptions should be documented clearly enough to ascertain whether or not the projects documented truly are projects (please refer to PMBOK®Guide, 5th Edition, Section 1.2). Further, project descriptions should consist of the following:. A brief, one-sentence project objective. Project deliverables summarized by process areas (Initiating, Planning, Executing, Monitoring and Controlling, and Closing – abbreviations are acceptable IN, PL, EX, MC & CL). A brief, one-sentence project outcome Project descriptions should be a high level summary of the tasks you led and directed on the project (e.g. Initiating: develop project charter, WBS etc.; Planning: Scope definition etc.; and so on).
Project management experience is required in each of the process areas when all projects are totaled, but not on each project. Project descriptions must be provided for all projects submitted on application.
Your application has been moved to a pending status so that you may address the aforementioned concerns. To edit your application, please use our online certification system.
You may also view and download a copy of your submitted application. When complete, please submit your edited application. Upon review of your re-submitted application, you will receive notification of your eligibility status via e-mail.
If the information received is not sufficient, your application may be formally closed. Please advise. Hello Edward, Please help me, reviewing project description for my pmp application. Please suggest if any changes are required. Please note that I’ve already submitted my application, PMI re-opened it & ask me to adress it. Herunder the description of one of the project. Description: – Assess the feasibility, divide the project into phases, define the solution description the scope of work & the work breakdown structure – Execute the project steps according to the project plan.
– Track project activities, measure project performance, escalations & the whole project reporting. – Verify & manage changes to the project scope, schedule & as defined in the PM plan.
– Work with the Provisioning team on the improvement of the processes & methods. – Plan and co-ordinate Acceptance Test Procedure related to Provisioning Area.
– Plan & co-ordinate the Migration/Cutover Strategy. – Prepare documentation on the completed Solution & the lessons learned. Hi Massi, Thanks for your comment. Your project description seems to be not “tailored for PMI” and not specific enough. There is not much information and description specific to your project (i.e. This can be used to describe any project).
And the use of the terminology here does not reflect the PMI standard. I would highly suggest you to follow PMI’s requirement on the format of the project description, e.g. “Objective: To create a solution for. I was appointed the project leader for the project. I first collect the requirements, assess the feasibilities,. Key Deliverables: – IN: Project Charter – PL: Project Management Plan – EX: (the product of the project) – MC: Status Reports, etc. – CL: lessons learned, project archive Outcome: The project was a success and the solution has facilitated.” Hope this helps.
Wish you PMP success! Hello Edward, Thank you for your feedback. I’ve followed you recommendations, here under a new project’s description, could you please review it & suggest if any changes are required: “Objective: To integrate a new Network element – NTHLR (Next Generation Home Location Register) Deliverables: The new Network Data base (NTHLR) & documentation. In response to increasing number of clients; a project for new Network Data Base (NTHLR) was initiated by senior management. I was appointed project coordinator to handle the Provisioning area. I’ve assessed the feasibility, identified stakeholders, collected technical & functional requirements, defined scope, created WBS/activities & RAM, developed schedule, supervised team, tracked project’s activities, handled changes, reported the project performance to senior management, documented the final solution for maintenance, operation’s needs & lessons learned”. Hi Edward, You have done a great job by posting this series of articles and reading this particular page about filling in the details on various projects carried out has given me a doubt.
In the last 12 years I have managed two products (one for 9 years and another for 3), meaning that I do not have multiple projects as experience, but was responsible for all aspects of delivery (requirements, scope, development, testing, delivery etc.). The first one was an ERP for textile industry and next (current) one is an RPA tool. Each product has multiple customers (projects), but they were managed by different teams. How should I mention my experience? Hello, Please help me, reviewing project description for my pmp application.
Please suggest if any changes are required. “Objective: To create an operational data store for 14 client policy systems in 1.5 years. In response to the need, I was appointed as a project leader on information management project to deliver operational data store. I’ve created project charter, identified stakeholders, their level of interest & expectations, collected requirements, defined scope, created wbs & ram, defined activities, estimated resources, developed schedule, planned communications, identified risks & responses, supervised team & reviews and obtained acceptance from client.”.
Thanks for your advice Edward. I would like to ask more info about prerequisites. To be qualified to take exam, it requires 7,500 hours leading and directing projects. Does it have to be project manager for all the 7,500 hours or just workstream lead / coordinator is fine?
I have counted my working experience on projects within 6 years by roles below. – Project manager: 2,900 hours – Workstream leader: 5,800 hours Number of project working hours in the last 3 years = 3,500 Not sure am I qualified to register for the exam. Can you please give me recommendation? The PMI sentence between brackets did not copied. Here it is: Upon further review of your application it has come to our attention that the experience entries listed on your application do not meet the requirements of the PMP credential.
The PMP credential recognizes the competence of an individual to perform in the role of a project manager, specifically experiences in leading and directing projects. Hello Edward, thanks for this post. I should have read it some weeks ago before I filled the forms. My file has been selected for audit and has just been rejected by PMI. I am now very disapppointed I am also not living in US so I believe the lucky ratio is closer to 1/5 – 1/6. I first received on friday a notification from PMI that my letter containing information for audit was not received on time which was not true. It was distributed 4 days before deadline (it is 60 days nowadays).
I strongly recommend further applicants to send it with tracking record option because internal mail service in PMI seems to be defective. I then received the following monday an email informing me it was received and 4 minutes later another email informing my application was rejected It took 4 minutes to someone not knowing me, located on another continent, to read 3 boxes to assess that I have not the required knowledge and experience to be a good candidate to become a certified project manager. They even didn’t make effort to pick up the phone to call the supervisor who kindly approved my experience records.
I am 50 years old and managed many projects in my life so it is a little bit hard to accept this sentence No appeal in front of an impartial board seems to be possible. This audit really looks like an arbitrary and randomly managed process by an omnipotent individual in PMI.
The sentence was on monday and the judge probably got a tiring week end? I strongly recommend further applicants to be careful with words used in the description of their experience and to have at least one recent experience as global project manager with overall responsibility for scope, budget and schedule. It was clearly stated in PMI’s advice for audit prep that global project manager experience was not required so I used word ‘project contributor’ when I was contributor and ‘project leader’ when I was leader. May be I should better have used flattering terms to boast my experience but I preffered to keep honest. I certainly have to work to progress in selling myself. I strongly recommend to put hours above zero in all 5 key areas for all experiences because I suspect the brain of the omnipotent judge is only activated when it finds a zero in ‘initiating project’ and ‘closing project’.
Here below is extract of PMI sentence. I was expecting this certification to give a plus to my CV because recruiters nowadays often seek for certificated candidates to minimize their risk. In the meantime I found a job as project manager so I hope I will not require soon this certificate which is only a piece of paper committing only those who are credulous in fake promises. Hi Ulysse, I am sorry to hear that you have got your audit rejected by PMI. Yes, PMI has its specific way of judging whether the job experiences are valid according to their own framework and standards and we have no say in it.
Thanks a lot for giving us your observations and tips on PMP application which is very helpful to fellow PMP Aspirants. I will surely develop another post based on the information you have provided. Thanks again! But it great to know that you have got a job as project manager. This does tell experience and knowledge is more important than certifications. PMP Certification is a plus for job search, but after all, it is your wealth of knowledge and experience in project management do help in your every day work! Hi, my name is Edward Chung, PMP®, PMI-ACP®, ITIL® v3 Foundation.
Like most of us, I am a working professional pursuing career advancements through Certifications. As I am having a full-time job and a family with 3 kids, I need to pursue professional certifications in the most effective way (i.e. With the least amount of time).
I share my exam tips here in the hope of helping fellow Certification aspirants! If you have any queries, I am more than happy to help.
Please leave your queries in the comment section. I promise to attend to them asap. Wish you certification success! (last name: Chung, first name: Chi Wing).
“What is this ‘4500 hours of Work Experience Details in PMP® Application Form?” During my introductory sessions on Certification, most of the professionals generally ask me this question and today, I’m addressing this issue. Project Management Institute (PMI)® offers the world’s most sought after professional certification, Project Management Professional (PMP)®. To meet its eligibility criteria professionals are required to furnish a few important work experience details in PMP® Application Form. To be precise, if you are applying for PMP® Certification Exam, then it is must for you to have 4500 hours of leading and directing project work experience. This means you must have 4 years of degree which makes 16 years of education. The work experience requirement increases to 7500 hours, i.e.
5 years of leading and directing project work, if you do not have a bachelor’s degree. Sometimes, PMP® aspirants, find the terms ‘leading and directing project’ confusing. To explain what ‘leading and directing project work experience means PMI® has introduced an important document called, ‘PMI® Examination Content Outline.’ In this content outline document, these two terms, ‘leading and directing’ are identified and explained under 5 domains. These domains are actually the 5 important roles a PMP® professional is required to perform. Initiating– This is all about doing a work require to start the project or initiate it. It can be stakeholder identification, prepare a business case, selection of the project, and it may also involve doing high level scoping.
Planning– This is a critical activity of a project manager which begins with a high level scope, preparing the detailed scope statement, representing work breakdown structure, once the scope is documented you are also required to identify task/activities to be performed. Other activities like, allocating resources, schedule analysis, critical path analysis, planning to recruit more human resources to get some part of the job done, which is Procurement Planning, communication planning et al falls under this domain. Executing– Now, it’s time to get the work done, since you have sequenced the activities, allocated them to concerned people. You ensure exact execution of the plan in adherence to quality and scope planning.
You also perform conflict resolution, and individual performance assessment under this domain. Controlling & Monitoring– This is all about ensuring that we are working as per our planning. Change management is the most important activity of this domain. Controlling scope, maintaining risk register and keeping an eye on vendor that he is adhering to his contract falls under this domain. Closing– This the act of final acceptance, documentation of all the learning during the project, archiving documents, updating organization process assets, taking final acceptance from the customers. Whatever legal formalities are required to close the project falls under this domain. Now, comes how to fill Work Experience Details In PMP® Application Form?
It is a very simple 5 step process:. Project Information– Title of the project, start and end date, and the role you played in that project. The role may not match with your designation. There is one another field called industry in which you worked. Organization Details– Physical address, contact details, location. Organization Contact– Email and contact details, and the relationship between you and the primary contact person in that organization.
In case you get selected for the audit you have to take signature of this particular person so make sure you identify an individual who is approachable. Hours Per Domain Area– A PMP® applicant is required to document the specific hours spent in each of these 5 PMI Process Groups individually. Once you are done documenting and calculating your Project hours, you will deduce the total project work hours. It is important to note that you should have 4500 hours in total but it is not necessary that you should have experience in all the domains under a given project, but yes you should have experience in all domain in totality. Try not to have a parallel project, since only one project would be considered in any case.
Project Experience Summary– Try to pick activities from all those five processed where you have spent work hours and summarizes them under this head. You may write in bullet point statements or even in a paragraph statement. Just be clear, you don’t need to be scientifically accurate about the numbers, try to pick activities that match with your domains and lastly, just ensure you have right primary contact, who is approachable in case your application gets selected for. I hope this blog has sufficiently answered your all queries related to how to fill in Work Experience Details in PMP® Application Form. Good Luck with your PMP® Certification Exam.
You can join the discussion on the same in our. You can also log into our channel watch the video on the same. You may also like to watch a video presentation on how to fill the work experience details in PMP® Application Form. Dear Deepa, Please find my response inline 1) Though I was working on the same project, we had delivered 10 – 15 major and minor releases in this time span. Do I need to mention it as a single project or as multiple projects. It is recommended to show it in one project.
But then you can show it phase-wise in 2 or 3 phases as well. 2) I generally upload all the necessary work related documentation and get the CRs/defects signed off for each release from the client. Can this activity be considered for closing the project process group. Changes pertaining to projects comes under “Change management” in “Project Integration ” knowledge area before project closure. After the project is delivered to end customer CRs comes under “Change Request”. 3) You need to show some experience in all the 5 process groups.
If you were not involved in “Initiation” phase in one particular project, you can show the experience in your other projects.CRs and release document do not qualify for “Initiation” process group. You can explore our online PMP Course. Complete course details are shared with you Thanks & Regards, Jyoti. Hi Saket, I am managing a maintenance and support for the last 4 years. 1) Though I was working on the same project, we had delivered 10 – 15 major and minor releases in this time span. Do I need to mention it as a single project or as multiple projects.
2) I generally upload all the necessary work related documentation and get the CRs/defects signed off for each release from the client. Can this activity be considered for closing the project process group. 3) I joined this project from the second release onwards.
I was never involved in preparing a project charter. How can I add the experience for the initialization phase. What generally I do for a release is I decide the scope of the project – which all CRs or defects need to go in that particular release, work on the project plan with my client and shared the risks and assumptions for the particular release to the client and inform the respective stake holders that we are starting the work for the particular release.
All these documentation is done in emails and not as any other document. Are these enough to be included for the experience in the initialization phase. Hi Saket/Jyoti, This is a very helpful source of information and clarifies most of the doubts. Below are the project descriptions that I am planning to send to PMI for PMP application.
I t would be highly appreciated if you could spare some time to quickly glance through them and advice if these are good to go or have any suggestion to make. 1) Client & Markets Project Build a centralized reporting structure for the clients Role: To assist in overall project and execute assigned tasks. IN: Gathered & analyzed information to define high level scope for project charter, Stakeholders identification. PL: Brainstorm on requirements, communication of planned process & final product to clients, defined quality matrices. EX: Build database connections, reporting structures, training new tools, feedback meetings. MC: Performance reporting, document changes, variance analysis.
CL: Create process assets, Handover meetings. 2) Implementation of new financial information product Role: Fundamentals content consultant IN: Feasibility study, stakeholder(internal & external) analysis. PL: Define content scope, activity list & resource requirement management. EX: Content creation, features testing, communicate approved changes, training sessions. MC: Performance reporting, variance analysis. CL: Prepared product SOP, Content presentation & functional training to users, feedback meetings.
Thanks a lot in advance for your valuable feedback. Comment on this experience: Transitioning, Enhancing & Supporting Applications as Transition & Application Manager Project Initiating & key Stakeholders analysis Project Planning and detailing scope of work & WBS Developing detailed Estimates, Schedule & Activities, Establishing Baselines Managing Risk Overall Project execution, Managing and Assessing Team, Conflicts & Issue management and Reporting to Stakeholders. QA and QC activities e.g ISO, implement Continual Service Improvements,Change Request through CCB, Performing RCA & UAT Archiving Artifacts & Lesson Learned ——– To me this looks Project Planning but more focused to QA job, make me feel person was only responsible for QA part of the project, please follow the advice given above. Review of Project Description: Candidate: As the project manager, I have defined the high level scope and created Project charter as part of IN. I have collected the requirements from M&S department and planned procurement management in PL. In EX, I have organised a bidding conferance and made aggreements with the selected seller. As part of MC, I have made audits to control procurements.
In CL, After proc negotiations, I have closed procurements. Saket: The allocation of tasks does cover all process group but why you wish to limit your exposure to Scope and Procurement knowledge area?
Was you not involve in Creating Project Management Plan, Managing Risks, Managing Stakeholders, Managing Communication? Its better to spread your experience in multiple knowledge areas. Review of one Project Description The Item Tracking Dashboard project fulfills a need of the Supply Chain and Marketing teams at XXXXX to increase visibility into product specific data, such as forecasts, inventory, and sales. This visibility allows for faster recognition of trends and planning refinements.
I led and executed the project by meeting with end users to determine project requirements, creating a project plan, delivering a functional dashboard that met the user requirements, and training the end users on how to use the dashboard. Hour breakdown: IN- 200 PL- 320 EX- 400 MC- 360 CL- 160 Saket: Few pointers 1. Since we can write very limited information related to project in Application, i suggest not to write many details of your project rather write more about what you did in project.
Use PMBOK terms when you talk about your project work 3. In above description i only see two knowledge areas, Project Integration management and Project Scope Management. Gives me an impression that you worked as Business Analyst not as Project Manager. Cover more, like Risk, Quality, Communication, Stakeholder Knowledge areas. As i could see from your first description that you work more like Business analyst and if the PMI also get this feeling it is not good. The description should focus on your role as Project Leader (may not be designated project manager). I may suggest you to go though PMBOK or your learning material well before you finalize the description since you need to use all PMBOK knowledge to demonstrate how well you lead the project.
Like “agreed on scope, tasks, schedule” should be i prepare project management plan consisting scope, schedule and cost baseline Your description should clearly say. You prepare Project Management Plan which has at least Schedule, Cost and Scope in it. You lead the execution by way of working with team, resolving conflict etc.
You evaluate and communicate status of project frequently. Hi Sir, Thanks for your input.
I have made changes and pasted below: ‘Scope was to provide ‘line isometrics with BOM’ as per the piping layout from client. Once input was received, I organized a meeting with stakeholders and agreed on scope, tasks, schedule. Accordingly then directed my team and monitored them periodically to ensure standard compliance on drawings (almost 500 no.s).
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To avoid possible risks (deviation) in future, requested client for official stamping on drawings prior to sending them to production. Once accepted, drawings were archived in our ERP system, and asked our production team to follow them.’ Is this description fine? Regarding your point on project closing: Production and then delivery to site were usually coordinated by our PM. This is why i had generalized it in my previous description. As a design engineer, I used to direct/handle all actions from ‘collecting requirements’ till sending drawings to our production. Can i consider ‘sending drawings to production’ as closing from my perspective.? Is this project description good to go?
Scope was to provide piping drawings as per client requirement. For this, prepared scope baseline, collected inputs, planned and scheduled. As initiation, analyzed stakeholders and organized meeting to start proceedings. For Execution: Scheduled periodic meeting with team, guided and lead them to meet baselines. Controlled and monitored scope, schedule and ensured drawing standards were met. Approved drawings, were used for production and then delivered to client. Project was then closed with all data archived and recorded lessons learned Saket: The description looks work involved managing small tasks and more focused on doing Business Analysis work.
You need to demonstrate what you did in Project planning, like Developing Project Management Plan, and based on that project plan show that you are working in managing the project by way of doing risk management etc Second, you should always tell what you did, like rather than saying project was closed you need to tell what you did in closing. Dear Jyothi, Can i send you my project description to review. Unfortunately i was chosen for audit earlier and got rejected 🙁 the reason was that in the project description, i thought that i need to mention the project details only not my role and for that reason i got picked then got rejected and the reason they mentioned is that in my project description they couldnt see my role.I am planning to resubmit my application however i am worried to get rejected again. Can you please review my application before submitting it?
Hi again – Does this description look ok? Managed hardware and software healthcare project. Obtained Charter approval. PM assigned 3.
Developed Project Management Plan. Maintained project artifacts, Scope baseline, Schedule baseline and Cost baseline. Led risk assessment. Directed/managed the work. Ensured all deliverables were met.
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Validated Scope. Held regular meetings with Team and Stakeholders.
Managed Change requests. After project completion I transitioned project. Documents were archived. Project Closed.
ALCON, My name is David Griffin, I have a couple of questions in regard to the email traffic below. I was a Project Manager Department of Defense Contingency Contractor providing Base Life Support for the US Military in Afghanistan on multiple Forward Operating Bases. I was the Project Manager for New Construction (result) and Operation and Maintenance (service) related projects. Regarding Operation and Maintenance (service) we provided HVAC, Electrical, Plumbing, Carpentry, Power Generation, Laundry Operations, Roads and Grounds, Dining Facility Operation, Black Water Operations, Water Purifications, Wells, Facilities Maintenance, MWR Operation and much more. A mandatory 84 hour work week 12 hours shifts on a 24 hour basis 7 days a week. My question is when it comes to the constant service related project management versus the multiple individual new constructrction projects (involving the same Subject Matter Experts & Trades) that were simultaneously transpiring at the same time how should I best articulate and simplify when I lead concurrent service related projects for longer periods with multiple Performance Work Statements and a massive amount of New Construction (result) projects that simultaneously existed? I hope I was able to express my concerns clearly and appreciate your time and feedback.
Thank you in advance. Would it be best to list the service projects considering the duration was much longer? Elements of the Closing process would not be as strong if I bypassed the New Construction projects, but I am thinking it would simplify the application process. Best regards, David Griffin. Dear Brian, Yes “Financial modeling projects creating new models in which you applied basic PM principles” are considered valid work experience for PMP exam. While filling the PMP Application form, you need to show experience in all the 5 process groups, which can be from one or more projects.
It is not necessary that all the project which you mention must contain experience hours in each of the 5 process groups. You can show zero hours in 1 or more process group in a project, but your total experience should not be zero for any of the 5 process groups. Enrol to our online PMP course, you will get complete support in filling the PMP application form. Regards, Jyoti. So two questions because I still think the requirements are not very well written.
Are (100 – 800 man hour projects) Financial modeling projects creating new models (not modifying existing ones) in which you applied basic PM principles considered valid work experience for some of the 5 areas when you did a majority of the work associated with the project? Secondly is working in Program Controls for project management and coordinating all aspects of your specialty in all 5 phases considered valid experience or due they require some breath of various task/responsibilities in each phase. That if you only did one or two of the PM related responsibilities related to your specialty in each phase and not the typical breath in each phase, does it count (in my case primary lead in all aspects of cost engineering)? Thank you Jyoti for your helpful replay This description is just for one project. I have 5 more projects, i will make sure to mention these things where appropriate. As a description of one project do you think it is sufficient? Should i modify other project descriptions using the same structure?
This is what PMI asked me to do in there email: “project descriptions should consist of the following:. A brief, one-sentence project objective. Project deliverables summarized by process areas (Initiating, Planning, Executing, Monitoring and Controlling, and Closing – abbreviations are acceptable IN, PL, EX, MC & CL). A brief, one-sentence project outcome.
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Project descriptions should be a high level summary of the tasks you led and directed on the project (e.g. Initiating: develop project charter, WBS etc.; Planning: Scope definition etc.; and so on). Project management experience is required in each of the process areas when all projects are totaled, but not on each project.
Project descriptions must be provided for all projects submitted on application. Please revise the project descriptions.” Regards. Hi PMI pended my application they asked me to fix the project descriptions with a warning that they will reject my application if i submit it again without the necessary information! “If the information received is not sufficient, your application may be formally rejected” is this a sufficient project description? The project was ORACLE E-Business Suite implementation. Objectives: implement Core HR, Payroll, Self Service, GL, Account payable, account receivable and supply chain modules.
I was the project manager assistant, I led IN: Initiation of some phases (crating project charter and identifying stakeholders). PL: Collect requirements, creating project plans, scope baseline, schedule and identify risks. EX: Manage team, communications and reports.
MC: Control scope, schedule, and risks. CL: Collect records, lessons learned, archive information.
Hi, I have 13+ years of experience in operations and global transitions. There are considerable aspects/tasks which are common to most of the projects I lead or was a part of so my concern is repetitiveness of such aspects across all projects. How should I go about documenting them? Example: Identify scope of process/tasks to be transitioned, recruitment of resources (working with HR), develop project charter, knowledge transfer charter, stakeholder matrix, defining SLA (service level agreements) for each transition so on and so forth.
Of course, the nature of work/process is different with each project however, certain elements are common and a standard protocol to be followed across each projectso can you help sharing your thoughts on how should I go about documenting my project work keeping above problem in mind? Hello Mr.Saket I have been watching Your PMP training videos for preparation and found it to be very informative and easy to understand.Thank You. But after applying for PMP I was put for audit and I failed.The reason they quoted is “Upon further review of your application it has come to our attention that the experience entries listed on your application do not meet the requirements of the PMP credential.” I work as a Consultant Engineer(electrical) in construction and have more than 4500hours work experience on single project.Could you please provide me sample for work experience for my field. Thanks again in advance.